How long should I keep Right to Work documents for?

You should never keep a person’s original documents (with the exception of the second part of a P45, which may be provided in combination with other documents as per the Home Office code). You must copy the documents and date and retain the copies, ensuring you’re able to produce them if requested to do so. You must store secure, unalterable copies of the documents for the duration of the person’s employment, plus two years after their employment with your organisation has ceased. If you’re found to be employing a potential illegal worker and are unable to produce evidence of a Right to Work Check, you may be liable for a civil penalty.